We work with both national and international clients, operating at corporate or academic level, or in collaboration of associations and federations of different professional fields.
We can assist you for the complete organisation of your meeting, whether you expect as little as 50 delegates or up to 2.000. Our offer will always be tailor-made based upon your personal needs and expectations.
You can rely on us for the organisation of:
• Scientific symposia and conferences
• Corporate meetings
• Exhibitions
Once briefed for the organisation of your meeting and after agreement on the budget, our starting point is to establish the timeline of tasks which will be used as check-list during the setup of your event.
Our service will cover the following areas:
Meeting Planning
• Deadlines & checklist
• Update meetings with Organising Committee
• Support for Scientific Programme elaboration
• Participant data-base definition based on the target audience
Budgeting
• Budget preparation & tracking
• Finances & accounting
• Invoices & payments management
• Final account statement after the event
Financial Sponsoring / Fundraising
• Search for Sponsors, including the development of sponsorship documents
• Assistance for Public Subvention requests
• Contracts & invoicing
On-site Booking
• Venue search, site inspection & reservation
• Hotel recommendations & reservations
• Audio-visual services & equipment
• Catering services & Social Programme activities
Promotion of the Meeting
• Website design & maintenance
• Media deals with national and international specialised press
• Conference material design & realisation (flyers, posters, adverts)
• Direct mailing to potential participants
Exhibition Management (*)
• Search for Commercial contacts
• Exhibition & promotional opportunities definition
• Floor plan & exhibition space distribution
• Exhibitor Manual development & distribition
• Exhibition set up
(*) Our Exhibition Management Service can be run in parallel of the Scientific Symposium or as a separate event.
Speakers’ Management
• Invitation letters on behalf of the Symposium Chair(s) and/or Organising Committee
• Management of contacts before and after the event
• Travel & Accommodation booking (if required)
Registration Management
• On-line & paper registrations
• Payment management (on-line and traditional)
• Confirmation & practical details for participants
• Visa information (if required)
• Cancellations management
Content Management
• Abstracts & poster submissions
• Conference documents development (Programme Book, Book of Abstracts, Pocket Programme)
• Poster Session set up
Organisation
• Scientific Programme execution
• Social Programme development
• Badges & conference bags
• Event promo material development
On-site Coordination
• Quality control
• Registration desk
• Transportation (if required)
• Simultaneous translation (if required)
• Auxiliary staff
• ...Problem Solver !
By taking care of all the practical aspects of your meeting, we allow you to focus on the part for which you matter most: your guests!